How to Deliver Value at Your Board Meetings

When done right Board Meetings are an excellent opportunity to utilize the collective intelligence of Important People to address key issues for your company and take important decisions. They can alter the direction of your organisation and steer it away from turbulent waters and into more calm ones. It is crucial to ensure that every meeting is worth your time by making decisions about the right topics, getting all of your members involved and making the most of their time.

In order to begin the meeting, the chair should start by confirming that a quorum exists. This can be done through rolling call or by asking all participants to raise their hands. The chair should summarize the key discussions and provide a brief overview of the meeting’s purpose. The chair should also ensure that any new items added to the agenda will be given enough time for discussion before deciding on them.

It is important to review all relevant reports and documents prior to making any decisions or weighing your options. Financial statements along with progress reports on projects or initiatives, and surveys on customer feedback are all part of. This information should be compiled into a “board package” and distributed to all members in advance of the meeting so that they can take in the information prior to a discussion being held at the table at the boardroom.

It is important that your board members participate in honest, open discussions. This can be accomplished by fostering a culture that promotes trust, by allowing members who are quiet to speak up, and encouraging them to challenge prevailing notions in a respectful way. It is also essential that your meetings are well structured with regular breaks and refreshments, which will keep everyone focused and energized.

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